What Munzako Data Management Systems collects, who can see it, where it is kept, and what happens if we stop.
Last updated 28 October 2026
Name, sex, date of birth, admission number, class, guardian name and contact, any disability recorded by the school, photograph where the school adds one, attendance marks, examination marks and report cards.
Name, date of birth, NRC number, TS number, staff number, qualifications, salary scale, subjects taught, contact details, photograph where supplied, duty sign-in times and, where the school has switched on location checking, the position reported by the device at sign-in.
Name, district, province, level, enrolment and staffing figures, timetable, and the school's own coordinates where recorded.
We do not collect anything a school does not enter. There is no tracking, no advertising, and no third-party analytics on this system.
| Role | Can see | Cannot see |
|---|---|---|
| School staff | Everything for their own school | Any other school |
| Teachers | Their own classes and subjects, their own staff record | Other classes, other teachers' records |
| District (DEBS) | Enrolment and staffing totals per school, leadership posts, teacher records in their district, data quality scores | Individual pupil records, per-class breakdowns, marks for named children |
| Province & Ministry | The same, across a wider area | Individual pupil records |
| Developer (system owner) | Technically all data, through the hosting account | — |
Enrolment reaches the district as a total per school, never class by class and never by name. A district plans postings and resources from totals; it does not need to know which child sits in which class. Keeping the breakdown inside the school also keeps small-cohort figures — where a single child can be identifiable from a number — out of a district database.
On servers in the Netherlands, with backups held in Lithuania, operated by our hosting provider. Data is transmitted over an encrypted connection. Passwords are stored as one-way hashes and cannot be read by anyone, including us.
We would prefer to host in Zambia and will move if a suitable provider becomes available. Stating the current position plainly seems better than leaving it unsaid.
If Munzako Data Management Systems ceases to operate, every school will be given no less than 60 days' notice and a full export of its own data in open formats (SQL and CSV) that can be loaded into another system. A school's records are not held hostage to the service continuing.
A school's records are kept for as long as the school uses the system. Learners who have left and staff who have transferred remain on the roll as historical records, because examination results and attendance are documents a school may need years later.
A school may ask us to delete its data entirely. We will do so within 30 days, keeping only what law requires us to keep.
Most of what this system holds concerns children. We treat it accordingly: it stays with the school that entered it, it is never used for any purpose other than running that school, and it is never passed to anyone outside the education structure. Report card links sent to parents carry a long random token, expire, and can be withdrawn by the school at any time.
No system is perfectly secure and we do not claim otherwise. If you believe an account has been misused, contact us and we can tell you from the audit log what was done and when.
Any school, teacher or parent may ask us to:
Requests about a learner should go to the school first — the school holds the record and can act immediately. Where the school cannot help, contact us directly.
Clarence Maambo
Munzako Data Management Systems
Mwinilunga District, North-Western Province, Zambia
info@munzako.com 0979 225 804 0978 206 434
This statement describes what the software does today. If it changes in a way that affects what is collected or who can see it, schools will be told before the change takes effect.